Running a small business is a big job, and keeping your finances in order is a key part of making it work. But let’s be honest—most of us aren’t numbers people. That’s where an accountant comes in. Finding the right one can save you time, money, and a lot of stress. So, how do you pick the best accountant for your small business? Here’s a simple guide to help you figure it out.
1. Know What You Need
Before you start looking, think about what your business actually needs. Are you just looking for someone to file your taxes once a year? Or do you need help with bookkeeping, payroll, or planning your budget? Every business is different. If you’re a one-person shop, your needs might be pretty basic. But if you’ve got employees or sell products, things can get more complicated. Make a quick list of what you want help with so you can find someone who fits the bill.
2. Look for the Right Skills
Not all accountants do the same thing. Some focus on taxes, while others are great at helping businesses grow or sorting out messy books. Check that the accountant you’re considering has experience with small businesses like yours. For example, if you run a retail store, an accountant who knows inventory costs could be a big help. Ask about their background and what kinds of clients they’ve worked with. You want someone who gets your world, not just the numbers.
3. Check Their Credentials
Anyone can call themselves an accountant, but you’ll want someone who’s legit. In the U.S., look for a Certified Public Accountant (CPA). That means they’ve passed a tough exam and meet state rules to practice. There are also Enrolled Agents (EAs), who are tax experts certified by the IRS. Either way, credentials show they’ve got the training to back up their skills. A quick online search or a call to your state’s licensing board can confirm they’re the real deal.
4. Ask About Fees Up Front
Money matters, especially for a small business. Accountants charge in different ways—some by the hour, some with a flat fee for certain jobs. Be clear about what you’re paying for so there are no surprises later. Ask for a breakdown of their costs and how often they’ll bill you. If their fees feel out of reach, don’t be shy about shopping around. You deserve someone good who fits your budget.
5. Make Sure They’re Easy to Talk To
You’ll be working with this person on some pretty important stuff, so you need to get along. Are they patient when you ask questions? Do they explain things in a way that makes sense, or do they throw around jargon that leaves you confused? Set up a quick chat—over the phone or in person—to see if you click. A good accountant should feel like a teammate, not someone who’s talking down to you.
6. Look for Someone Who’s Available
Timing can be a big deal. If your accountant only pops up during tax season and ghosts you the rest of the year, that’s no help when you’ve got a question in July. Ask how they handle communication. Do they answer emails or calls pretty quickly? Are they okay with a text if something urgent comes up? You want someone who’s there when you need them, not just when it’s convenient for them.
7. Get Recommendations
Word of mouth is gold. Ask other small business owners in your area who they use and why they like them. You can also check online reviews or ask your local chamber of commerce for leads. Hearing real stories from people you trust can point you in the right direction faster than a random Google search.
8. Start Small if You’re Unsure
If you’re nervous about picking the wrong person, don’t lock yourself into a big commitment right away. Try them out with a smaller job—like reviewing your last quarter’s books or prepping a tax return. See how they do and how you feel about working with them. If it’s a good fit, great! If not, you can keep looking without too much hassle.
Final Thoughts
Choosing the right accountant isn’t about finding the fanciest person with the biggest office. It’s about finding someone who understands your business, charges a fair price, and makes your life easier. Take your time, ask questions, and trust your gut. A solid accountant can be a game-changer for your small business, helping you focus on what you do best while they handle the numbers. Ready to start? Grab that list of needs and get going—your perfect match is out there!
